Epicor Quick Ship simplifies shipping operations by automating the flow of critical data between your ERP system and carriers. And at the heart of this process lies an essential step: data mapping.
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Data Mapping in Quick Ship ensures that Epicor fields, including custom UD fields, match the carrier’s required data structure.
Errors can occur during rate shopping, label printing or shipment tracking without precise mapping.
An effective Quick Ship data mapping process supports smooth operations, prevents costly shipping mistakes, and improves customer satisfaction.
By linking the correct source and destination fields, users maintain consistent, accurate, and automated data flows across their shipping system.
This step-by-step guide will walk you through how to map your Epicor UD fields into the Quick Ship system, explore advanced options with the REST API, and highlight best practices to ensure success.
Data mapping uses custom fields in Epicor to automatically populate information in Quick Ship during the freighting process. Setting up data mapping connects your Epicor ERP fields to the shipping data fields required by carriers.
This ensures an effective data mapping process that reduces errors and improves Epicor Quick Ship’s shipping automation.
Here are the six key steps to map your Epicor UD fields to Quick Ship.
First, create a user-defined (UD) field in Epicor. This field will serve as your source data for shipping transactions.
Make sure your UD field is visible and accessible in the screens where shipping information is entered or managed.
Locate the destination field in Quick Ship where the UD field’s data should flow. Understanding the source and destination relationship is crucial at this stage.
Find the corresponding element in the carrier’s XML file inside Quick Ship. It’s essential to accurately identify data in the XML to ensure your mapping works correctly during live shipments.
Verify that both the Epicor Source Field and Quick Ship target field align properly. Any mismatch can cause delays and shipment errors.
Finally, create the actual mapping link in Quick Ship’s configuration settings. Test the connection to confirm that data flows automatically between systems.
These steps ensure data is transmitted seamlessly from Epicor to Quick Ship, reducing manual input and supporting accurate shipping operations.
When basic field mapping isn’t enough, the Quick Ship REST API allows for more flexible, custom integrations. It is especially useful when you need to handle complex data requirements that go beyond standard field pairings.
With REST API mapping, you can link Epicor UD fields to specific elements in Quick Ship’s API structure.
This approach acts as an advanced data mapping tool, giving you complete control over how information is transmitted between systems.
You can customize data at various points in the Quick Ship integration, depending on how detailed your shipping needs are.
The REST API supports mapping at these three levels:
This flexibility enables more precise shipping configurations, supports custom carrier requirements, and allows for advanced reporting.
When done correctly, REST-based mapping enhances your ability to achieve effective data mapping across every layer of the shipping process.
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While data mapping in Quick Ship is flexible, the process requires a solid understanding of how and where data appears. One common challenge is locating the correct fields in the carrier XML files.
To map fields correctly, users must first identify data within those XML structures. This step is often overlooked, but it’s essential to prevent mismatches between Epicor data sources fields and Quick Ship target fields.
As discussed in the Epicor User Forum, many users face issues during rate shopping when the XML data isn’t aligned with their mapping setup. Without careful attention to underlying data, even well-configured mappings may fail during execution.
Consistency and validation are essential to get the most from data mapping in Quick Ship. Here are the key practices to follow.
Following these steps helps maintain data accuracy, support effective data mapping, and control shipping costs more reliably over time.
Need expert support to streamline your Quick Ship setup or tackle more complex mapping scenarios? Teccweb’s Epicor specialists are here to help you maximize the performance of your shipping system.